Did you know the global facilities management software market hit $1.79 billion in 2022? It's expected to double to $3.59 billion by 2030. This shows how important facilities management software is for companies aiming for efficiency and sustainability.
As companies rely more on technology, these solutions are key. They help with maintenance schedules, managing assets, and using space well.
This digital tool helps facility managers make operations smoother, cut costs, and increase productivity. If you're looking for the best facilities management software or just want to learn more, this post will help you understand its value.
What is Facilities Management Software
Facilities management software is a tool that helps businesses organize and manage their buildings, assets, and maintenance tasks. It keeps track of work orders, schedules maintenance, and monitors assets to make sure everything runs smoothly. This software is used to improve efficiency, reduce costs, and ensure that facilities are safe and well-maintained.Â
Facilities management software helps teams manage their day-to-day operations more effectively with features like asset tracking, maintenance scheduling, and real-time data reporting. It’s an essential tool for facility managers who need to keep their buildings in top condition and ensure compliance with safety standards.
What Types of Facilities Management Software Exist?
Facilities management software is divided into different types based on its functions, uses, and industry needs. Knowing these categories helps you choose the right software for your business.
Cloud-Based or On-Premises
The main types of facility management software are cloud-based and on-premises. Cloud-based options let users access the software from anywhere, anytime, which is great for teams working remotely or across different locations.
On the other hand, some companies choose on-premises software for its security and control. This is often needed for businesses with strict rules to follow.
Standalone Solutions or Part of an EAM System
Another way to evaluate these solutions is by whether they stand alone or are part of a bigger system. Standalone solutions focus on one task, like tracking maintenance or space use. They're perfect for businesses that only need specific features.
EAM systems handle many tasks across different departments. They offer a complete way to manage assets and facilities.
Industry-Specific or Industry-Agnostic
Facility management software can also be divided into industry-specific and industry-agnostic. Industry-specific software is made for certain sectors, such as healthcare or education. It has features that solve problems unique to those fields.
Industry-agnostic software is suitable for many types of businesses. It is flexible and can be adjusted to fit different needs.
Why is Facilities Management Software Important
Facilities management software helps facility managers handle many tasks at once. Without it, things can get messy, making tenants unhappy and costs increase.
This software lets you focus on what's important and use resources well. It's vital to follow many rules, especially in big buildings. With a good system, you can make things run smoother.
It improves the workflow, which means tenants are happier. Having the right tools helps avoid mistakes and improves service. Using facilities management software means reaching your goals better and creating a place that values efficiency and happiness.
Benefits of Facilities Management Software
Facilities management software (FMS) brings many advantages to your organization. Here are the most important ones:
Centralizes All Operations
One big plus of facilities management software is that it consolidates all operations in one place. This makes handling tasks easier and helps departments communicate better.
Minimizes Downtime
The software keeps systems running with smart maintenance plans and tracking, which means less time is spent stopping work and more work is done.
Optimizes Facility Performance
Facilities management software helps your facility work better. It gives insights into how things run, leading to smarter decisions that increase performance.
Reduces Paperwork and Documentation Hassles
Dealing with papers can be a big headache. However, the software reduces paperwork, letting your team focus on important tasks.
Lowers Maintenance Costs
It promotes preventive maintenance and smart resource use, lowering maintenance costs. Knowing when equipment needs fixing saves money.
Ensures Regulatory Compliance
Following the law can be challenging. Facilities management software makes it easier by offering tools for legal standards, which can help you avoid fines.
Improves Communication and Collaboration
Facilities management software helps teams work together better by making sharing information easy. Everyone stays updated on facility operations.
Improves Safety and Risk Management
Safety is a top priority. The software's advanced features help manage risks by checking safety rules and reporting incidents, making the workplace safer.
Increases Asset Lifespan
Right maintenance means longer-lasting assets. Facilities management software lets you plan maintenance well, keeping equipment running longer.
Provides Real-Time Data and Analytics
Real-time data and analytics give you the information you need to make smart choices. Facilities management software offers insights into how things are doing, which helps improve and make things run better.
Top 10 Facilities Management Software Solutions
Choosing the right facilities management software is crucial for efficiently managing your operations and assets. Here are the top 10 facilities management software solutions that can help streamline your processes and improve productivity.
1. Kohezion
Kohezion is a flexible facility management software designed to adapt to the specific needs of diffent industries. It offers a robust platform for managing assets, tracking maintenance schedules, and ensuring regulatory compliance. With its customizable interface, Kohezion allows users to tailor the system to their unique workflows, making it a versatile tool for both small and large organizations.
Top 5 Features
- Customizable Workflows: Easily tailor workflows to suit specific business needs.
- Real-Time Data Management: Access and manage data in real time for improved decision-making.
- Scalable Platform: Accommodates growing businesses with scalable solutions.
- User-Friendly Interface: Intuitive design that simplifies user interaction and reduces training time.
- Integration Capabilities: Seamlessly integrates with other software systems to improve functionality.
Benefits
- Improves Efficiency: Streamlines operations by centralizing data and processes.
- Improves Collaboration: Facilitates communication and teamwork across departments.
- Reduces Costs: Identifies cost-saving opportunities through better resource management.
- Increases Productivity: Automates routine tasks, freeing up time for strategic activities.
- Increases Compliance: Helps ensure adherence to industry regulations and standards.
Cons
- Learning Curve: Initial setup and customization may require some training and adjustment time.
- Limited Offline Access: Full functionality requires an internet connection, which may be a drawback in remote areas.
Best For: Businesses of all sizes looking for a customizable and scalable facility management solution that can integrate with existing systems.
2. Asset Panda
Asset Panda is cloud-based asset management software that simplifies the tracking and management of assets across an organization. It offers a comprehensive solution that includes asset lifecycle tracking, maintenance management, and customizable reporting. Asset Panda’s mobile app allows users to manage assets on the go, making it ideal for teams that require flexibility and mobility in their asset management processes.
Top 5 Features
- Asset Lifecycle Management: Track assets from acquisition to disposal.
- Mobile Access: Manage assets through a mobile app for added convenience.
- Customizable Reporting: Generate reports tailored to specific business needs.
- Barcode Scanning: Utilize barcode technology for quick asset tracking.
- Cloud-Based Platform: Access data from anywhere with internet connectivity.
Benefits
- Improves Asset Tracking: Provides real-time visibility into asset status and location.
- Improves Accountability: Reduces asset loss and theft through better oversight.
- Increases Efficiency: Automates manual asset tracking processes.
- Reduces Costs: Identifies opportunities for cost savings through efficient asset management.
- Facilitates Compliance: Assists with maintaining regulatory compliance and audit readiness.
Cons
- Price: May be costly for smaller businesses or startups.
- Complexity: Advanced features may be overwhelming for users with basic asset management needs.
Best For: Organizations of all sizes looking for a comprehensive, mobile-friendly solution for managing and tracking assets across multiple locations.
3. UpKeep
UpKeep is a modern maintenance management software designed to simplify the management of work orders, assets, and maintenance schedules. With its intuitive mobile and web-based platforms, UpKeep allows maintenance teams to manage tasks efficiently from anywhere. It is particularly popular among facility managers seeking to improve communication, reduce downtime, and increase productivity within their operations.
Top 5 Features
- Mobile Work Orders: Create and manage work orders from mobile devices.
- Maintenance Scheduling: Automate preventive maintenance tasks.
- Asset Management: Track and manage asset information and history.
- Inventory Management: Keep track of inventory levels and reorder parts as needed.
- Reporting and Analytics: Generate reports to analyze performance and identify areas for improvement.
Benefits
- Increases Productivity: Streamlines maintenance workflows and reduces downtime.
- Improves Communication: Improves collaboration between team members through real-time updates.
- Reduces Maintenance Costs: Identifies issues before they become costly repairs.
- Improves Asset Lifespan: Ensures regular maintenance to extend the life of assets.
- Facilitates Compliance: Helps maintain compliance with industry regulations.
Cons
- Integration Challenges: Limited integration options with some third-party software.
- Cost: Pricing may be prohibitive for small businesses with limited budgets.
Best For: Maintenance teams in industries such as manufacturing, facilities management, and property management that require a mobile-friendly solution for managing work orders and maintenance tasks.
4. Brightly Asset Essentials
Brightly Asset Essentials is a comprehensive facility management solution that optimizes asset performance and streamlines maintenance operations. It offers features like work order management, asset tracking, and preventive maintenance scheduling. Brightly Asset Essentials is designed to improve operational efficiency and help organizations make informed decisions about their assets and facilities.
Top 5 Features
- Work Order Management: Efficiently create, assign, and track work orders.
- Preventive Maintenance: Schedule and automate routine maintenance tasks.
- Asset Tracking: Monitor asset location, condition, and performance.
- Mobile Access: Access the platform from mobile devices for greater flexibility.
- Analytics and Reporting: Generate insights from data to drive better decision-making.
Benefits
- Improves Efficiency: Streamlines maintenance workflows and reduces downtime.
- Improves Decision-Making: Provides data-driven insights for informed decision-making.
- Increases Asset Lifespan: Promotes regular maintenance to prolong asset life.
- Facilitates Compliance: Assists in maintaining compliance with industry standards.
- Reduces Costs: Identifies areas for cost savings through efficient resource management.
Cons
- Complexity: May require time to fully understand and utilize all features.
- Cost: Pricing may be a barrier for small organizations with limited budgets.
Best For: Organizations looking for a robust asset management solution to optimize maintenance operations and improve asset performance.
5. AkitaBox
AkitaBox is a facility management software designed to improve operational efficiency through streamlined maintenance and asset management. It offers features such as work order management, preventive maintenance scheduling, and data visualization tools. AkitaBox is known for its easy-to-use interface and visual mapping capabilities, which provide users with a clear understanding of their facilities and assets.
Top 5 Features
- Visual Mapping: Provides a visual representation of facility layouts and asset locations.
- Work Order Management: Streamlines the creation and tracking of work orders.
- Preventive Maintenance: Automates scheduling of routine maintenance tasks.
- Asset Tracking: Monitors asset conditions and performance metrics.
- Data Visualization: Offers tools for visualizing data and identifying trends.
Benefits
- Improves Efficiency: Improves maintenance workflows and reduces downtime.
- Facilitates Planning: Provides clear insights into facility and asset conditions for better planning.
- Increases Asset Lifespan: Ensures timely maintenance to extend asset life.
- Reduces Costs: Identifies cost-saving opportunities through data analysis.
- Improves Communication: Improves collaboration between teams with real-time updates.
Cons
- Limited Integration: May have limited integration options with some third-party software.
- Learning Curve: Requires time to become familiar with visual mapping and data visualization features.
Best For: Facility managers seeking a user-friendly solution with visual mapping capabilities to improve asset management and maintenance operations.
6. DaySmart
DaySmart is a versatile facility management software solution that offers tools for managing appointments, assets, and maintenance tasks. It provides a user-friendly interface with scheduling, asset tracking, and reporting features. DaySmart is designed to simplify facility management processes and help businesses optimize their operations for improved productivity and efficiency.
Top 5 Features
- Appointment Scheduling: Manage appointments and schedules with ease.
- Asset Tracking: Monitor asset conditions and performance.
- Reporting Tools: Generate reports to analyze performance and identify trends.
- Inventory Management: Track inventory levels and reorder parts as needed.
- Mobile Access: Access the platform from mobile devices for added convenience.
Benefits
- Improves Efficiency: Streamlines appointment and asset management workflows.
- Improves Communication: Facilitates collaboration with real-time updates.
- Reduces Costs: Identifies cost-saving opportunities through efficient resource management.
- Increases Productivity: Automates routine tasks to free up time for strategic activities.
- Increases Compliance: Helps ensure adherence to industry regulations and standards.
Cons
- Price: May be costly for smaller businesses or startups.
- Integration Limitations: Limited integration options with some third-party software.
Best For: Businesses seeking a comprehensive solution for managing appointments, assets, and maintenance tasks to improve operational efficiency.
7. EZOfficeInventory
EZOfficeInventory is asset-tracking software designed to help businesses efficiently manage their assets, inventory, and maintenance tasks. It offers a range of features, including asset tracking, maintenance management, and barcode scanning. EZOfficeInventory is known for its user-friendly interface and ease of use, making it a popular choice for organizations of all sizes.
Top 5 Features
- Asset Tracking: Monitor asset location, condition, and history.
- Maintenance Management: Schedule and manage maintenance tasks.
- Barcode Scanning: Use barcode technology for quick asset tracking.
- Inventory Management: Track inventory levels and reorder parts as needed.
- Customizable Reporting: Generate reports tailored to specific business needs.
Benefits
- Improves Asset Visibility: Provides real-time insights into asset status and location.
- Improves Accountability: Reduces asset loss and theft through better oversight.
- Increases Efficiency: Automates manual asset tracking processes.
- Reduces Costs: Identifies opportunities for cost savings through efficient asset management.
- Facilitates Compliance: Assists with maintaining regulatory compliance and audit readiness.
Cons
- Price: Pricing may be a concern for smaller businesses or startups.
- Integration Challenges: Limited integration options with some third-party software.
Best For: Organizations of all sizes looking for an easy-to-use solution for tracking and managing assets, inventory, and maintenance tasks.
8. MaintainX
MaintainX is a mobile-first maintenance and work order management software that helps teams streamline their operations and improve communication. It offers features such as work order tracking, asset management, and real-time messaging. MaintainX is designed to be intuitive and user-friendly, making it an excellent choice for teams looking to improve productivity and reduce downtime.
Top 5 Features
- Mobile Work Orders: Create and manage work orders from mobile devices.
- Real-Time Messaging: Communicate with team members instantly.
- Asset Management: Track and manage asset information and history.
- Inventory Management: Keep track of inventory levels and reorder parts as needed.
- Reporting and Analytics: Generate reports to analyze performance and identify areas for improvement.
Benefits
- Increases Productivity: Streamlines maintenance workflows and reduces downtime.
- Improves Communication: Improves collaboration between team members through real-time updates.
- Reduces Maintenance Costs: Identifies issues before they become costly repairs.
- Improves Asset Lifespan: Ensures regular maintenance to extend the life of assets.
- Facilitates Compliance: Helps maintain compliance with industry regulations.
Cons
- Limited Features: Some advanced features may be missing compared to other platforms.
- Integration Limitations: Limited integration options with some third-party software.
Best For: Maintenance teams in industries such as manufacturing, facilities management, and property management that require a mobile-friendly solution for managing work orders and maintenance tasks.
9. eWorkOrders CMMS
eWorkOrders CMMS is a cloud-based computerized maintenance management system designed to help organizations streamline their maintenance operations. It offers features such as work order management, preventive maintenance scheduling, and asset tracking. eWorkOrders CMMS is known for its comprehensive feature set and ease of use, making it an excellent choice for businesses looking to improve their maintenance processes.
Top 5 Features
- Work Order Management: Efficiently create, assign, and track work orders.
- Preventive Maintenance: Schedule and automate routine maintenance tasks.
- Asset Tracking: Monitor asset location, condition, and performance.
- Mobile Access: Access the platform from mobile devices for greater flexibility.
- Analytics and Reporting: Generate insights from data to drive better decision-making.
Benefits
- Improves Efficiency: Streamlines maintenance workflows and reduces downtime.
- Improves Decision-Making: Provides data-driven insights for informed decision-making.
- Increases Asset Lifespan: Promotes regular maintenance to prolong asset life.
- Facilitates Compliance: Assists in maintaining compliance with industry standards.
- Reduces Costs: Identifies areas for cost savings through efficient resource management.
Cons
- Learning Curve: May require time to become familiar with the platform's features.
- Cost: Pricing may be a barrier for small organizations with limited budgets.
Best For: Organizations looking for a comprehensive maintenance management solution to streamline operations and improve asset performance.
10. Fracttal
Fracttal is a cloud-based maintenance management software that helps organizations optimize their maintenance operations and improve asset performance. It offers features such as work order management, predictive maintenance, and IoT integration. Fracttal is known for its advanced analytics capabilities, making it a powerful tool for organizations looking to leverage data to drive maintenance efficiency and effectiveness.
Top 5 Features
- Work Order Management: Streamlines the creation and tracking of work orders.
- Predictive Maintenance: Utilizes data analytics to predict and prevent equipment failures.
- IoT Integration: Connects with IoT devices for real-time monitoring and insights.
- Asset Tracking: Monitors asset conditions and performance metrics.
- Mobile Access: Access the platform from mobile devices for added convenience.
Benefits
- Improves Efficiency: Improves maintenance workflows and reduces downtime.
- Increases Asset Lifespan: Predictive maintenance extends the life of assets.
- Facilitates Planning: Provides insights for better maintenance planning and resource allocation.
- Reduces Costs: Identifies cost-saving opportunities through data analysis.
- Improves Communication: Improves collaboration between teams with real-time updates.
Cons
- Complexity: Advanced features may require time to learn and fully utilize.
- Integration Challenges: Limited integration options with some third-party software.
Best For: Organizations looking for a data-driven maintenance management solution that leverages predictive analytics and IoT technology to optimize operations.
Top Features in Facilities Management Software
When looking at facilities management software, knowing its main parts is key. These parts make the software work better and help with daily tasks. Here are the main parts that make facility management work well.
Maintenance Management
One key part of facilities management software is maintenance management. It lets you keep an eye on and plan maintenance tasks. This way, your equipment stays in top shape. It also cuts down on downtime and makes your facilities more reliable.
Space Optimization
A good space optimization tool helps you use space better. Looking at how space is used can help you can find ways to use it better and make sure all your facilities meet your needs well.
Facility Scheduling
Facility scheduling helps manage bookings and schedules for different events. It helps you plan better, avoid conflicts, and use space well.
Fixed Asset Tracking
With asset tracking, you can follow the life of all your equipment and tools. This helps you use them better and keeps track of them.
Preventive Maintenance
Preventive maintenance finds and fixes problems early. This feature makes your facilities more reliable and helps your assets last longer.
Incident Handling
Quickly handling incidents is important. This feature makes reporting and fixing problems fast. It makes sure issues don't slow down your work.
Work Order Coordination
Getting work orders in order is key for maintenance tasks. This feature helps you set priorities and use resources well. It makes your facility work better.
Vendor Oversight
Keeping an eye on vendors is important when working with suppliers and contractors. This feature helps you check their performance. It ensures they meet their agreements and work better with you.
Reporting and Analytics
Good reporting and analytics give you insights into how your facilities are doing. Using data helps you make better decisions. This leads to better resource use and service quality.
How Much Does Facility Management Software Cost?
The cost of facilities management software varies a lot. It depends on the features, how you get it, and the company you choose. Prices start at about $24/month for basic plans. But, more detailed solutions can go over $110/month.
Some companies offer free trials or basic versions for small teams. This lets you try out the software before you decide. It's a good way to see if it fits your needs and budget.
When considering the cost of facilities management software, consider the long-term benefits. Better use and cost savings can make up for the initial cost. Carefully evaluating your options can help you get the most out of your software investment.
Improve Facility Management with Kohezion
Kohezion offers a cloud-based platform tailored to your facility's needs. It helps streamline tasks like tracking assets, managing maintenance, and reporting. You can customize it to fit your organization's specific requirements.
The interface of Kohezion is easy to use, making your work flow smoother. Facility managers can handle daily tasks better and improve tenant satisfaction. This leads to a more productive work environment. Kohezion gives you access to important data and analytics for better decision-making.
Here are some key features of Kohezion:
| Feature | Description | Benefit |
| Asset Tracking | Real-time tracking of physical assets throughout your facilities | Reduces loss and improves inventory management |
| Maintenance Management | Automated scheduling and tracking of maintenance tasks | Ensures timely repairs and prolongs asset lifespan |
| Reporting | Comprehensive analytics and reporting tools | Improves decision-making with data-driven insights |
| User-Friendly Interface | Intuitive layout makes navigation simple and effective | Increases productivity and reduces training time |
Choosing Kohezion for facility management gives you powerful tools to improve your operations. It meets your current needs and prepares you for future facility management challenges.
Conclusion
Facilities management software is key for improving how organizations work and making tenants happy. It helps your facility run better, makes processes smoother, and keeps you in line with the law. When picking the right FMS, think about cloud-based options, costs, and what features you need. Your choice can really change your business's future.
As technology in facilities management changes, staying up-to-date is crucial. When picking software, see if it fits your specific needs to increase efficiency and productivity. Choosing modern solutions helps your business grow and prepares you for new challenges and chances.
Using these advanced systems increases your success and safety. Looking ahead to 2024 and later, think about how the right facilities management software can change the game for your goals.
If you’re ready to explore the best solution for your needs, contact Kohezion to learn how we can help your business thrive.
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Frequently Asked Questions
A wide range of people and organizations use facility management software. Facility managers, maintenance teams, and property managers often use it to keep track of buildings, equipment, and maintenance tasks. Large companies, hospitals, schools, and government agencies also use it to ensure their facilities run smoothly, stay safe, and comply with regulations.
Alternatives to facility management software include traditional methods like using spreadsheets, paper records, and manual tracking systems. While these methods can work for smaller operations, they often lack the efficiency and accuracy of software solutions. Some businesses might also use general project management tools to organize tasks. Still, these tools may not offer the specific features needed for facility management, like asset tracking or maintenance scheduling.
Implementing facility management software involves several steps to get it up and running. First, you must choose the right software that fits your needs and budget. Then, you’ll need to set up the software, which usually involves installing it, entering your data, and training your team on how to use it. Depending on the complexity of your operations, the implementation process might require some time and effort, but many providers offer support to make it easier.
