Google Sheets Alternatives: Top 10 Alternatives to Google Sheets for Businesses

What are Google Sheets Alternatives

Google Sheets alternatives offer similar functions to Google Sheets but with unique benefits. They include both proprietary and open-source options. These tools help manage data, support advanced analytics, and provide easy-to-use templates.

Tools like Microsoft Excel, Zoho Sheet, Baserow, and Airtable can improve data visualization and teamwork. They are great for improving how you work with data.

Many businesses choose these alternatives for better security and the ability to handle big data. Cloud spreadsheets also integrate well with other business tools and offer specialized templates. Looking into these options will help you find the best tool for your needs and increase productivity.

Why Do You Need a Google Sheets Alternative

Google Sheets has its perks, but it also has big downsides. Managing tasks in one place is hard without a special tool. This makes it tough to track who's doing what, leading to wasted time.

Difficult to Manage All Your Tasks in One Centralized Location

Using Google Sheets alone can make task management tough. It's hard to see who's doing what and when. This makes it hard to hold people accountable.

No Simple Method to Assign Tasks or Share Updates

Google Sheets also makes it difficult to assign tasks and share updates. Without easy ways to do these things, teams can become very disorganized. This can make talking and working together harder and slow down projects.

No Pre-Built Templates for Standard Project Management Tasks

Another problem is the lack of project management templates. Starting a new project is a long and difficult process that requires a lot of time and effort.

Lack of Reporting Features

Google Sheets lacks good reporting tools, making it difficult to make data-based decisions. This can lead to missing important insights and taking longer to make choices.

Manual and Inefficient Data Ingestion Process

Many people struggle with the slow and hard way of getting data into Google Sheets. This takes a lot of time and makes it hard to focus on analysis.

No Built-In AI Integration

Google Sheets doesn't have AI features. This means you can't use advanced tools and automation, making it hard to keep up with fast business changes.

Benefits of Using Google Sheets Alternatives

Looking into Google Sheets alternatives offers many benefits. They improve your operations in several ways, including better data security and advanced collaboration tools, making your work more efficient.

Improved Data Security and Privacy

These alternatives focus on keeping your data safe. They use encryption and privacy settings to protect your information. This is important because data breaches are becoming more common.

Advanced Collaboration Features

These tools let teams work together in real-time. You can easily see who made changes and assign tasks, which helps teams work better and stay informed.

Customizable Automation Capabilities

Automation in these alternatives helps you manage routine tasks better. This saves time, letting you focus on important projects.

Better Integration with Business Tools

These alternatives work well with other apps you use, making your workflow smoother and your business run better.

More Robust Data Analysis Functions

For big datasets, you need advanced tools. Alternatives offer better functions for handling complex data. This helps you make better decisions.

Improved Performance with Large Datasets

Google Sheets can slow down with big datasets, but alternatives handle large datasets better, keeping your work running smoothly.

Access to Specialized Templates and Functions

Alternatives come with special templates for your needs. This makes organizing and completing projects easier. It helps you meet your business goals.

Increased Control Over User Permissions

Many businesses need to control who can access data. Alternatives let you set detailed permissions. This improves data security and accountability.

10 Best Google Sheets Alternatives

Below is a list of the 10 best Google Sheets alternatives to help you manage your data more effectively.

1. Kohezion

Kohezion is a flexible, user-friendly online database platform designed for non-developers. It allows businesses to create customized applications to manage their data more efficiently. Strong collaboration tools simplify task management and improve workflow.

Top 5 Features:

• Customizable database applications
• User-friendly interface for non-developers
• Data sharing and collaboration options
• Workflow automation capabilities
• Role-based access control

5 Benefits:

• Streamlines data management processes
• Improves team collaboration and task tracking
• No coding required for customization
• Offers flexible reporting options
• Scalable to grow with your business

2 Cons:

• Limited advanced formula capabilities
• No built-in AI features

Best For:
Businesses seeking a highly customizable database platform without requiring technical skills.

2. Smartsheet

Smartsheet is a collaborative work management platform that combines the ease of use of a spreadsheet with powerful project management features. It helps businesses manage tasks, projects, and workflows in a centralized space, and its flexible platform adapts to various business needs.

Top 5 Features:

• Grid, Gantt, and card views
• Task automation and reminders
• Real-time collaboration
• Pre-built templates
• Integration with over 70 apps

5 Benefits:

• Improves project visibility
• Automates repetitive tasks
• Improves team collaboration
• Supports multiple project views
• Scales easily for large teams

2 Cons:

• Steeper learning curve for new users
• Limited offline functionality

Best For:
Businesses needing robust project management and collaboration tools.

3. Microsoft Excel

Microsoft Excel is a widely used spreadsheet tool with advanced data analysis features. It’s ideal for businesses that handle large datasets and perform complex calculations. Excel’s familiarity and extensive functionality make it a staple in many industries.

Top 5 Features:

• Powerful formulas and functions
• Pivot tables and charts
• Macros and automation
• Add-ins and integrations
• Offline access

5 Benefits:

• Handles large datasets efficiently
• Offers extensive data analysis tools
• Highly customizable with macros
• Works offline without interruption
• Integrates well with other Microsoft tools

2 Cons:

• Requires a learning curve for advanced features
• Collaboration features are not as strong as cloud-based tools

Best For:
Businesses needing advanced data analysis and handling large datasets.

4. Zoho Sheet

Zoho Sheet is a cloud-based spreadsheet tool that offers collaboration, automation, and data visualization features. It integrates well with Zoho's suite of business apps, making it ideal for small and mid-sized businesses. Zoho Sheet’s interface is easy to navigate and user-friendly.

Top 5 Features:

• Real-time collaboration
• Data validation and conditional formatting
• Extensive template library
• Workflow automation tools
• Seamless integration with Zoho apps

5 Benefits:

• Simplifies team collaboration in real-time
• Offers a range of customizable templates
• Integrates smoothly with other Zoho tools
• Provides user-friendly data management
• Supports automatic versioning

2 Cons:

• Limited offline access
• Fewer advanced data analysis tools compared to Excel

Best For:
Small and mid-sized businesses using Zoho’s suite of products.

5. Jotform Tables

Jotform Tables is an all-in-one workspace that combines spreadsheet, database, and form-building capabilities. It’s designed for teams to manage data collaboratively while automating workflows. The tool is intuitive, making it accessible to users without technical expertise.

Top 5 Features:

• Form and table integration
• Automation of workflows
• Easy data collection and sharing
• Pre-built templates
• Collaboration with team members

5 Benefits:

• Simplifies data collection with forms
• Improves team collaboration in real-time
• Offers a seamless transition between forms and tables
• No coding is required for setup
• Customizable workflows for efficiency

2 Cons:

• Limited data analysis capabilities
• Lacks offline functionality

Best For:
Businesses needing a simple way to collect and manage form data.

6. Airtable

Airtable combines a spreadsheet's functionality with a database's power, offering teams flexibility to organize and manage projects. It provides a visual approach to data, allowing users to collaborate, automate, and customize workflows easily.

Top 5 Features:

• Multiple views (grid, kanban, calendar)
• Integration with over 100 apps
• Customizable templates
• Automation of repetitive tasks
• Collaborative editing in real-time

5 Benefits:

• Improves team collaboration
• Automates workflows to save time
• Integrates seamlessly with popular business tools
• Offers visual and flexible data management
• Scales to fit teams of all sizes

2 Cons:

• Advanced features require a paid plan
• Limited offline access

Best For:
Teams looking for a flexible, visual project management and collaboration tool.

7. OpenOffice Calc

OpenOffice Calc is an open-source spreadsheet application that offers a free alternative to Google Sheets and Excel. It provides all the essential features of a spreadsheet, including formulas, charts, and data analysis tools, making it suitable for businesses on a budget.

Top 5 Features:

• Free and open-source
• Formula editor and data analysis tools
• Charting and graphing capabilities
• Multi-user collaboration
• Extensible with third-party plugins

5 Benefits:

• Completely free to use
• Offers all essential spreadsheet functions
• Can handle complex formulas and data analysis
• Supports collaboration with multiple users
• Compatible with various file formats

2 Cons:

• Limited support and updates
• Fewer advanced features than Excel

Best For:
Businesses seeking a free, open-source alternative to mainstream spreadsheet tools.

8. ClickUp

ClickUp is a comprehensive productivity platform that combines task management, document collaboration, and spreadsheet functions. It is designed to be an all-in-one solution for teams to track projects, assign tasks, and collaborate efficiently.

Top 5 Features:

• Multiple project views (list, kanban, calendar)
• Task automation and reminders
• Real-time collaboration
• Customizable workflows
• Integration with third-party tools

5 Benefits:

• Centralizes task and project management
• Improves team collaboration and communication
• Offers a flexible and customizable platform
• Automates repetitive workflows
• Tracks project progress with various views

2 Cons:

• Can be overwhelming due to the number of features
• Some advanced features require a paid plan

Best For:
Teams looking for an all-in-one productivity and project management tool.

9. Asana

Asana is a project and task management platform that helps teams organize their work and collaborate more efficiently. It offers robust project tracking, task assignments, and workflow automation, making it a popular choice for businesses of all sizes.

Top 5 Features:

• Task assignments and tracking
• Project timelines and Gantt charts
• Automation of workflows
• Real-time collaboration
• Integration with other business tools

5 Benefits:

• Simplifies task management and tracking
• Improves team collaboration
• Automates project workflows
• Provides clear visibility into project timelines
• Scales for small to large teams

2 Cons:

• Limited offline access
• Some features are only available on paid plans

Best For:
Businesses needing a powerful tool for task and project management.

10. Equals

Equals is a modern spreadsheet tool designed to offer advanced data analysis with collaboration features. It integrates well with various data sources, making it ideal for teams that analyze data while working collaboratively in real-time.

Top 5 Features:

• Advanced data analysis tools
• Real-time collaboration
• Integration with data sources
• Data visualization capabilities
• Spreadsheet and database combination

5 Benefits:

• Streamlines data analysis and visualization
• Supports collaboration in real-time
• Integrates with multiple data sources
• Provides customizable reporting options
• Improves efficiency with database-like features

2 Cons:

• Steeper learning curve for non-technical users
• Advanced features may require higher-priced plans

Best For:
Teams needing advanced data analysis and collaborative tools for business intelligence.

Top Features in Google Sheets Alternatives

Exploring Google Sheets alternatives reveals key features that improve business efficiency. 

Real-Time Collaboration and Editing

Collaborative spreadsheet tools enable teams to make instant changes and comments. This feature fosters dynamic interaction, keeping everyone aligned.

Advanced Data Visualization Tools

Alternatives offer advanced data visualization tools. They turn raw data into engaging visuals like charts and graphs, making complex information easy to understand and aiding in data-driven decisions.

Customizable Workflow Automation

These tools allow you to customize workflow automation and create automated tasks that fit your needs. This streamlines operations, saves time, and improves efficiency.

Seamless Integration with Third-Party Apps

Integration with third-party apps is a big plus. You can build a digital ecosystem that improves spreadsheet software. It connects various tools seamlessly.

Offline Access and Synchronization

Offline access lets you work without the internet. Changes sync once you reconnect, keeping your work flowing and data intact.

Make Kohezion Your Google Sheets Alternative

Looking for a better tool for your business? Kohezion is a top choice as a Google Sheets alternative. It's great for managing databases and creating apps that fit your needs. Kohezion also offers powerful reporting tools to make data work easier.

Kohezion's easy-to-use design makes adding data simple. This means your team can work more efficiently and safely. Switching to Kohezion can increase your team's productivity and make teamwork smoother. It's designed to help your business succeed in a data-focused world.

 

Conclusion

Businesses today face growing data challenges, so choosing the right tools is key to success. Google Sheets is great for many companies, but some teams seek better options. Alternatives like ClickUp, Microsoft Excel, and Zoho Sheet offer more. They have features that fit specific business needs, making them better for certain tasks.

The right data management tools help your team work better together. Look at all your options carefully to make a smart choice. Whether you need better analytics or easier collaboration, the right tool can make a big difference.

For businesses seeking a more customized solution, Kohezion offers flexible and powerful data management tools that can meet your unique needs. Contact us today to learn how Kohezion can help your team work smarter and stay ahead of challenges.